SIDR1609 - Director - HIM Management

Department: HIM
Section: HIM Management
Location: Doha
Contract Type: Full Time
Closing Date: 05-Nov-2013
Organizational Context:

Located in Doha, the capital of Qatar, Sidra Medical & Research Center is a state-of-the-art facility that will focus primarily on women’s and children’s healthcare.

While providing world-class healthcare services, the center will also be an environment of learning for medical students and residents, encompassing cooperative national and international research.

It is set to transform the healthcare landscape in Qatar, the Gulf Region and internationally.

The world-class caliber of Sidra is reflected in the center’s innovative design and in its use of the most modern and state-of-the-art technologies.

DEPARTMENTAL CONTEXT

Sidra’s Information Management Division aims to support Sidra’s strategy to be a world-class, digital academic medical facility by incorporating the most advanced IT applications in all clinical, research and business functions, and by providing high quality service at the point of care and the point of delivery.

Job Summary:

The Director-Health Information Management (HIM) is responsible for leading and directing health information management services across the multi-facility academic healthcare delivery system; striving for compliance and promoting best practices and education in all areas.

Develops and deploys HIM systems through ongoing planning which is consistent with organizations ‘s mission, vision and values as well as the organizational objectives in the strategic plan; establishes, coordinates and communicates departmental objectives and goals as well as organizational goals.

Serves as internal consultant on HIM issues including regulatory review, accreditation and compliance, knowledge of privacy and security regulations, confidentiality, legal requirements, release of information, information security, information storage and retrieval, record retention, authorship and authentication of EMR documentation, revenue cycle requirements, standardization of medical vocabularies, accurate utilization of classifications systems, data integrity, data analytics  and reporting.

Essential Functions / Responsibilities:
  • Monitors health information management systems and sets the healthcare system’s standards for data quality and ethical practice.
  • Participates in the development of health information management policies and procedures on healthcare compliance, privacy and security regulations, confidentiality, legal requirements, access and release of information practices, storage and retrieval, and record retention.
  • Documents and enforces the healthcare system’s health information management policies and procedures.
  • Provides education and training to the healthcare system’s employees in areas relevant to health information management policies and procedures.  
  • Supports and facilitates clinical, administrative, and external data use functions.
  • Monitors local, national, and international trends in healthcare delivery. 
  • Monitors changes in legislation and accreditation standards that affect health information management.
  • Performs and reports research on topics related to health information management.
  • Forecasts the healthcare system’s future technical and information needs.
  • Coordinates specialty databases.
  • Directs the health information management functions of all the facilities in the healthcare
    system.
  • Develops and oversees all HIM processes ensuring the HIM processes and controls are evaluated against the organization’s internal and external information needs on a quarterly basis.
  • Designs and maintains the physical environment by organizing personnel and equipment within the space and budget available; arranges the physical environment to facilitate smooth work flow; optimizes space efficiency to ensure safety and productivity.
  • Prepares and utilizes the annual operating budget for the HIM department and capital expense requests. Submits all budgets completely and in a timely fashion.
  • Monitors spending in a monthly productivity level against target staffing levels and make necessary operating adjustments to meet goals.
  • Staffs the HIM Department sufficiently to provide efficient and effective services. Reviews and approves personnel matters pertaining to interviews, hires and training of new employees, Reviews provisions for staff development training and orientation as prescribed by the organizational and departmental standards.
  • Maintains a strong professional working relationship between medical staff, clinical staff, technical staff, administrative staff and HIM personnel.
  • Ensures resources are appropriate for departmental staff to meet job demands; considers future services and projects and budgets accordingly.
  • Supports credentialed and supervisory staff in their continuing education efforts and encourages and provided continuing education for all departmental employees through in-service programs, meetings and identified opportunities for professional growth.
  • Monitors and participates in evaluating, educating and improving the quality of health information. Identifies productivity and quality standards according to departmental and organizational guidelines.
  • Designs, performs, reports and appropriately utilizes the findings of performance improvement activities of HIM services.
  • Active membership in hospital governance committees, inclusive to but not limited to Medical Staff, Documentation Improvement Committees, Hospital–wide Performance Improvement Committees, Revenue Cycle Review Committees, Enterprise wide Electronic Medical Records (EMR) Committees, Accreditation Committees and Investigation and Review Board for Research Management.
  • Responsible for initiating, reviewing, implementing and maintaining contracts with vendors for outsourced HIM services.
  • Ensures HIM functions support paper lite workflow and documentation requirements for a fully integrated EMR environment.
  • Works with Risk Management, Legal Counsel, Hospital Governance team, Key Departments and Committees to ensure the organization has and maintains compliance including , privacy and security and confidentiality policies, procedures, forms, information notices and materials which reflect current organizational practices and regulatory requirements.
  • Instrumental in template development for the EMR, inclusive of documentation requirements to enhance high quality data collection.
  • Ensures compliance with external agencies, both local and national regulations and reporting requirements.
  • Maintains professional relationships with national and local organizations to gain insight and understanding of future trends and regulations.
  • Ensures the information systems support current and future needs of the department. Works closely with information technology department in transition planning including but not limited to, testing, installation and education of staff to produce and maintain high quality data integrity.

In view of the developing and changing needs and opportunities within Sidra during this start­-up phase, this position may perform other duties as assigned and reporting relationships may vary

Qualifications:

Education:

  • Masters Level Qualification. Bachelor’s degree (or equivalent) plus additional training/qualifications and/or experience will also be considered.

 

Experience:

  • 10 + years in related field. Demonstrated management and leadership experience.

 

Certification and Licensure:

  • Registered Health Information Technician (RHIT)

 

Job Specific Skills:

  • All aspects of HIM operations / EHR / Regulatory Compliance / Risk Management / Privacy / Security / Revenue Cycle
  • Fluency in written and spoken English
Note: you will be required to attach the following: 1. Resume / CV

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