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Job Details

SIDRA4737 - Senior Administrative Assistant (Qatari/Child of Qatari Mother)

Department: Research Services Div
Division: Research Services Dept
Contract Type: Full Time
Closing Date: 24-Jan-2019
Organizational Profile:

Sidra Medicine is a state of the art academic medical center that will function to the level of the highest international standards. Its clinical focus is on the specialty care of women and children.

Sidra’s Vision is: “Sidra Medicine will be a beacon of learning, discovery and exceptional care, ranked among the top medical centers in the world”.

Achieving this vision will encompass three essential activities:

World Class: Patient and Family Centered Care Health Education Biomedical Discovery



The Research Department will house several hundred researchers working on many aspects of feto-maternal health. It will cover basic, translational, clinical trials and informatics research. The department comprises of two research floors totaling 10,000M2 and 9 smaller “satellite laboratories” throughout the hospital. The department will house basic laboratories as well as state of the art core facilities, e.g. genomics, medicinal chemistry and imaging. The Research Department will include a GMP Cell and Gene Therapy manufacturing facility and principal investigators who will carry out IRB approved translational and clinical research studies some of which may involve the administration of cell and gene therapies.

Job Summary:


The Senior Administrative Assistant coordinates, collaborates, manages and executes administrative support activities for the department director. She/he serves as a primary point of contact within the department and redirects to required persons within the department; provides administrative support in the areas of electronic records management and office systems and administration.

Key Role Accountabilities:
  • Works autonomously in overseeing administering, managing and prioritizing the day-to-day administrative activities including receiving visiting guests to the office of the Director
  • Gains a general working knowledge of all departments within the organization in order to handle inquiries or redirect them to the appropriate department

  • Assists with  performing basic background research and analysis on specific issues as required, producing documents, briefing papers, reports and presentations

  • Drafts and/or prepares a full range of materials such as emails, memorandums, reports, presentations and correspondence which may be highly confidential in nature

  • Maintains contacts with appropriate external agencies to facilitate the exchange of information

  • Management of calendars and scheduling of appointments as required

  • Organizes meetings and facilities, and ensures the provision of related documents and other meeting materials

  • Records, transcribes and distributes minutes of meetings and creates/distributes agendas

  • Organizes travel arrangements and itineraries for staff and visiting guests

  • Ensures that confidentiality is maintained in all transactions

  • Adheres to Sidra’s standards as they appear in the Code of Conduct and Conflict of Interest policies.


In view of the evolving needs and opportunities within Sidra during this pre-operational phase, this position may be required to perform other duties as assigned and reporting relationships may vary.
Qualifications, Experience and Skills – Selection Criteria:





Diploma in Secretarial studies or Business Administration or other relevant qualification



5+ years’ experience as an Administrative Assistant

Event Management and Marketing background

Certification and Licensure




Professional Membership



Job Specific Skills and Abilities

  • Demonstrated knowledge of digital office technology including electronic records management systems and communications systems


  • Excellent keyboard skills (minimum 60 words per minute) with a high level of accuracy


  • Skilled in the use of digital office technology including electronic records management systems and communications systems.


  • Strong organizational and administrative skills


  • Strong interpersonal and communications skills and proven ability to work effectively in a busy hospital environment.
  • Proficiency with Microsoft Office suite.


  • Fluency in written and spoken English.

Arabic language

Additional Vacancy Information:


This is a full-time position reporting into the CRO office

Sidra’s Organizational Values:
  • Trust: Being competent; acting consistently, reliably and predictably; acting with honesty and integrity; respecting patient, employee and commercial confidentiality; delivering on commitments
  • Care: Acting with empathy, kindness and compassion; being humble; listening and responding; acting with cultural sensitivity; Caring for patients and staff
  • Teamwork: Sharing information and knowledge and learning from demonstrated expertise; being respectful, and thereby earning respect of others; acting with professionalism; leading and following; collaborating and being accessible
  • Transparency: Frequent and honest communication; open access to information for decision making; willingly acknowledge shortcomings; speaking up about concerns; publishing performance indicators
  • Innovation: Freedom to innovate; welcoming ideas and encouraging creativity; supporting talent; creating confidence; celebrating successes
  • Efficiency: Providing measurable value; using data to drive decision making; having and achieving clear goals; building processes that work; continuously improving outcomes in patient and family care
Privacy and Application Policy

To the extent permitted by applicable laws and regulations, Sidra Medical and Research Center ("Sidra" or "we") collect, use and disclose your personal information in accordance with the principles set out below.

By submitting your CV or job application, you acknowledge that any personal or other information you supply to us may be used by Sidra to assess, evaluate and check your candidacy. You further acknowledge that we may make copies, reproduce, organise, modify, and analyse the information supplied for the purposes of making a selection decision.

You expressly acknowledge that submitting your application does not mean that you will be contacted for an interview or that you will be made an offer of employment.

We reserve the right to discontinue the recruitment process at any stage. Similarly, you have the right to withdraw your active application at any stage of the recruitment process.

We would like to assure your application will be treated with due diligence and thank you for considering employment with Sidra.

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