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Job Details

SIDRA4709 - Institutional Review Board (IRB) Specialist

Department: Research Administrative Operations Div
Division: Research Administration Dept
Contract Type: Full Time
Closing Date: 11-Oct-2018
Organizational Profile:

Sidra Medicine is a state of the art academic medical center that will function to the level of the highest international standards. Its clinical focus is on the specialty care of women and children.

Sidra’s Vision is: “Sidra Medicine will be a beacon of learning, discovery and exceptional care, ranked among the top medical centers in the world”.

Achieving this vision will encompass three essential activities:

World Class: Patient and Family Centered Care Health Education Biomedical Discovery

Once fully operational by mid-2018, Sidra Medicine will handle 275,000 outpatient appointments, 11,000 procedures, 100,000 emergency attendances and deliver over 9,000 babies per year, adding capacity to a rapidly growing population and delivering world-class specialist care.

The hospital will include 10 operating theatres, 400 beds, 100 percent single rooms with a private bathroom, a birthing center and an emergency department.

DEPARTMENT/BRANCH PROFILE: The Research department will house several hundred researchers working on many aspects of Feto-maternal health. It will cover Basic, Translation, Clinical trials and Informatics research. The Department comprises of two research floors totaling 10,000M2 and 9 smaller “satellite laboratories” throughout the hospital. The department will house basic laboratories as well as state of the art core facilities, e.g. Genomics, medicinal chemistry and Imaging.
JOB SUMMARY: The IRB Specialist of the Institutional Review Board (IRB) reports to the Director – Institutional Review Board (IRB). The incumbent along with a team of other professionals is responsible for conducting pre-reviews of submissions to Sidra IRB, including new protocols, continuing reviews, modifications, and unanticipated problems. He/ she regularly or on a periodic basis attends IRB meetings and also provides support to his/ her Director, IRB Chair, and IRB Members, including writing and editing minutes of meetings. Additionally, the IRB Specialist has responsibilities related to the generation, review, and release of IRB correspondence. The IRB Specialist conducts quality control functions for the IRB office that may extend to all areas of the operation including review of files and meeting minutes for completeness, accuracy and consistency. Further, this staff member helps to ensure uniformity of review and compliance with IRB standard operating procedures and applicable International regulations and Qatar Ministry of Public Health regulations. In addition, this candidate maintains up to date knowledge of regulations as well as policies, guidelines and ethical codes related to the protection of human subjects in research. This individual coordinates the implementation and management of the Institutional Review Board (IRB) related efforts; acts independently in carrying out tasks relevant to IRB compliance.
KEY ROLE ACCOUNTABILITIES:
  • Reviews and processes IRB protocol applications submitted by other research staff, acts as a resource for any and all IRB related matters.

  • Ensures accuracy of IRB applications.

  • Responsible for the review of IRB submissions for completeness prior to agenda assignment.

  • Generates and analyzes reports of the IRB database for quality assurance purposes and assists with protocol audits.

  • Communicates and interfaces with external Institutions on regulatory compliance for IRB submissions.

  • Act as the liaison between the IRB Board and research staff with regard to study related information.

  • Interprets and provides guidance to researchers on IRB operating practices and procedures.

  • Ensures researchers have all information they need regarding the new submission of their study including handling inquiries and providing timely follow up.

  • Prepares and distributes IRB meeting agenda and minutes.

  • Attends IRB meetings and takes notes on agenda items and discussions.

  • Maintains confidential office research files.

  • Verifies and maintains record of certification of the Collaborative Institutional Training Initiative (CITI) course in the protection of human research subjects for key study personnel involved in human subjects research at Sidra and affiliated institutions.

  • Monitors accounts receivable/ payable for IRB review fees and creates monthly invoice reports for Clinical Research Governance Director and the Clinical Research Governance Manager.

  • Performs routine personnel functions such as paper filing and file retrieval, responding to IRB emails, distributing mail, and receiving incoming calls.

  • Oversees meeting availability of IRB members for monthly meetings; Oversees catering for monthly IRB meetings and for IRB Insights training.

  • Adheres to Sidra’s standards as they appear in the Code of Conduct and Conflict of Interest policies

  • Adheres to and promotes Sidra’s Values

 

In view of the evolving needs and opportunities within Sidra, this position may be required to perform other duties as assigned and reporting relationships may vary.
QUALIFICATIONS, EXPERIENCE AND SKILLS – SELECTION CRITERIA:

 

ESSENTIAL

PREFERRED

Education

  • Bachelor’s degree in the biomedical field

 

Experience

  • 5+ years’ relevant experience
  • Experience in the area of human subject protection,institutional ethics review, research administration, monitoring or auditing or other area of research compliance or oversight.

Certification and Licensure

  • Collaborative Institutional Training Initiative (CITI) course in the protection of human research subjects
  • Certified IRB Professional(CIP)

Professional Membership

 

 

Job Specific Skills and Abilities

  • Proactive; strong organizational skills;

     

  • Demonstrated knowledge of organizational and administrative support processes.

     

  • Demonstrated proficiency taking and transcribing notes and minutes and/ or formal proceedings.

     

  • Excellent verbal and written communication and interpersonal skills.

     

  • Ability to take directions and work independently; the ability to prioritize, problem solve and work under pressure

     

  • Proficiency with Microsoft Office suite

     

  • Fluency in written and spoken English
  • Fluency in written and spoken Arabic
Sidra’s Organizational Values:
  • Trust: Being competent; acting consistently, reliably and predictably; acting with honesty and integrity; respecting patient, employee and commercial confidentiality; delivering on commitments
  • Care: Acting with empathy, kindness and compassion; being humble; listening and responding; acting with cultural sensitivity; Caring for patients and staff
  • Teamwork: Sharing information and knowledge and learning from demonstrated expertise; being respectful, and thereby earning respect of others; acting with professionalism; leading and following; collaborating and being accessible
  • Transparency: Frequent and honest communication; open access to information for decision making; willingly acknowledge shortcomings; speaking up about concerns; publishing performance indicators
  • Innovation: Freedom to innovate; welcoming ideas and encouraging creativity; supporting talent; creating confidence; celebrating successes
  • Efficiency: Providing measurable value; using data to drive decision making; having and achieving clear goals; building processes that work; continuously improving outcomes in patient and family care
Privacy and Application Policy

To the extent permitted by applicable laws and regulations, Sidra Medical and Research Center ("Sidra" or "we") collect, use and disclose your personal information in accordance with the principles set out below.

By submitting your CV or job application, you acknowledge that any personal or other information you supply to us may be used by Sidra to assess, evaluate and check your candidacy. You further acknowledge that we may make copies, reproduce, organise, modify, and analyse the information supplied for the purposes of making a selection decision.

You expressly acknowledge that submitting your application does not mean that you will be contacted for an interview or that you will be made an offer of employment.

We reserve the right to discontinue the recruitment process at any stage. Similarly, you have the right to withdraw your active application at any stage of the recruitment process.

We would like to assure your application will be treated with due diligence and thank you for considering employment with Sidra.

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