Where Ambition and
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Job Details

SIDRA4691 - Coordinator - Internal Audit (Qatari National / child of Qatari Mother)

Department: Internal Audit Div
Division: Internal Audit Dept
Contract Type: Full Time
Closing Date: 11-Oct-2018
Organizational Profile:

Sidra Medicine is a state of the art academic medical center that will function to the level of the highest international standards. Its clinical focus is on the specialty care of women and children.

Sidra’s Vision is: “Sidra Medicine will be a beacon of learning, discovery and exceptional care, ranked among the top medical centers in the world”.

Achieving this vision will encompass three essential activities:

World Class: Patient and Family Centered Care Health Education Biomedical Discovery

Once fully operational by mid-2018, Sidra Medicine will handle 275,000 outpatient appointments, 11,000 procedures, 100,000 emergency attendances and deliver over 9,000 babies per year, adding capacity to a rapidly growing population and delivering world-class specialist care.

The hospital will include 10 operating theatres, 400 beds, 100 percent single rooms with a private bathroom, a birthing center and an emergency department.

DEPARTMENT/SERVICE PROFILE:

The Internal Audit department provides independent, objective assurance and consulting services designed to add value and improve the operations of Sidra Medical and Research Center - Sidra. It assists Sidra’s Organization to accomplish its objectives by bringing a systematic and disciplined approach to evaluate and improve the effectiveness of Sidra’s risk management, control and governance processes.

The Internal Audit Department provides an independent appraisal function to examine and evaluate operations as a service to Sidra. The department assists all levels of administration in the achievement of Sidra’s goals and objectives by striving to provide a positive impact on the efficiency and effectiveness of administrative functions.

JOB SUMMARY:

The Coordinator - Internal Audit is mainly responsible for assisting the Director –in maintaining and updating department owned databases, project plans, other analytic and reporting tools, as well as supporting in internal audit activities. The coordinator communicates with appropriate stakeholders as required and ensures the timely publishing and circulation of Internal Audit reports and correspondences in line with Sidra approved Internal Audit Charter and Manual. Maintains electronic records of all correspondence, reports and related materials. 

KEY ROLE ACCOUNTABILITIES:
  • Coordinates the collection of Internal Audit information and documents

  • Assists in the development of reporting tools, data integrity checks and validation activities

  • Ensures the timely preparation and circulation of reports for senior management

  • Ensures reporting templates are kept up to date and consistently used across departments

  • Supports Internal Audit activities by collecting and compiling departmental status reports and updating task percentage completion rates

  • Captures minutes and action items as needed

  • Assists in the development of regular status reports.

  • Assists in the coordination of special projects as appropriate

  • Works autonomously in coordinating, managing and prioritizing the day-to-day Internal Audit administrative activities

  • Gains a general working knowledge of all departments within the organization in order to handle inquiries or redirect them to the appropriate department

  • Displays a high level of diplomacy, discretion and confidentiality, and ensures compliance with all Sidra policies and procedures

  • Coordinates the communication and distribution of reports and ensures there is a consistent filing, numbering and archiving system in place

  • Maintains and logs organizational amendment requests, ensuring requests are routed to the appropriate signatories

  • Creates/distributes agendas, and records, transcribes and distributes minutes for a wide range of high level meetings

  • Maintains electronic records of all correspondence, reports and related materials

  • Prepares status reports on open and closed Internal Audit requests, ensuring stakeholders are communicated and updated on results and decisions

  • Supports the Director – Reporting in documentation and implementation of new automated processes

  • Adheres to Sidra’s standards as they appear in the Code of Conduct and Conflict of Interest policies

In view of the evolving needs and opportunities within Sidra, this position may be required to perform other duties as assigned and reporting relationships may vary.

QUALIFICATIONS, EXPERIENCE AND SKILLS – SELECTION CRITERIA:

ESSENTIAL:

  • Bachelor’s degree in business administration or equivalent
  • 5+ years’ experience in Internal Audit /coordinator role in Internal Audit (years of experience flexible for a National)
  • Demonstrated Internal Audit knowledge within a large organizational context
  • Demonstrated ability to prepare Internal Audit reports
  • Ability to work successfully in a highly confidential area
  • Demonstrated ability to work proactively, collaboratively and as part of a professional team
  • Strong demonstrated experience providing a wide variety of complex responsible and confidential duties.
  • Demonstrated ability to successfully engage and communicate with stakeholders.
  • Ability to juggle competing priorities and meet deadlines within a high pressure environment.
  • Excellent organizational, administrative and interpersonal skill
  • Proficiency with Microsoft Office products
  • Fluency in written and spoken English

PREFERRED:

  • CIA , ACCA or equivalent
  • IIA membership
  • Strong critical analysis skills 




Sidra’s Organizational Values:
  • Trust: Being competent; acting consistently, reliably and predictably; acting with honesty and integrity; respecting patient, employee and commercial confidentiality; delivering on commitments
  • Care: Acting with empathy, kindness and compassion; being humble; listening and responding; acting with cultural sensitivity; Caring for patients and staff
  • Teamwork: Sharing information and knowledge and learning from demonstrated expertise; being respectful, and thereby earning respect of others; acting with professionalism; leading and following; collaborating and being accessible
  • Transparency: Frequent and honest communication; open access to information for decision making; willingly acknowledge shortcomings; speaking up about concerns; publishing performance indicators
  • Innovation: Freedom to innovate; welcoming ideas and encouraging creativity; supporting talent; creating confidence; celebrating successes
  • Efficiency: Providing measurable value; using data to drive decision making; having and achieving clear goals; building processes that work; continuously improving outcomes in patient and family care
Privacy and Application Policy

To the extent permitted by applicable laws and regulations, Sidra Medical and Research Center ("Sidra" or "we") collect, use and disclose your personal information in accordance with the principles set out below.

By submitting your CV or job application, you acknowledge that any personal or other information you supply to us may be used by Sidra to assess, evaluate and check your candidacy. You further acknowledge that we may make copies, reproduce, organise, modify, and analyse the information supplied for the purposes of making a selection decision.

You expressly acknowledge that submitting your application does not mean that you will be contacted for an interview or that you will be made an offer of employment.

We reserve the right to discontinue the recruitment process at any stage. Similarly, you have the right to withdraw your active application at any stage of the recruitment process.

We would like to assure your application will be treated with due diligence and thank you for considering employment with Sidra.

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