Where Ambition and
Innovation Meet with Care

Job Details

SIDRA4652 - Executive Assistant

Department: Foundational Clinical Services Management Group Dept
Division: Radiology Dept
Contract Type: Full Time
Closing Date: 23-Jun-2018
Organizational Profile:

Sidra Medicine is a state of the art academic medical center that will function to the level of the highest international standards. Its clinical focus is on the specialty care of women and children.

Sidra’s Vision is: “Sidra Medicine will be a beacon of learning, discovery and exceptional care, ranked among the top medical centers in the world”.

Achieving this vision will encompass three essential activities:

World Class: Patient and Family Centered Care Health Education Biomedical Discovery

DEPARTMENT/BRANCH PROFILE: Diagnostic Imaging at Sidra Medical and Research Centre offers a comprehensive range of routine and advanced Diagnostic Imaging procedures for women and children, equipped with state of the art technology in a completely digital imaging environment. The Diagnostic Imaging department is made up of the following services, delivered in accordance with best practice standards whilst being driven by ‘clinical evidence’ methodologies, in a patient-centered environment: General Radiography, Fluoroscopy, Mammography, Bone Mineral Densitometry, Ultrasound, Interventional Radiology, Intraoperative MRI, CT, Nuclear medicine, PET/CT.
JOB SUMMARY: The Executive Assistant provides administrative support in a high level executive management environment, assisting the Chief.  The Executive Assistant is a key liaison position providing a range of communications services with Senior Management and external stakeholders. This level of organizational support involves facilitating positive working relationships in the delivery of these important administrative tasks and services.
  • Works autonomously in coordinating, managing and prioritizing the day-to-day administrative activities.

  • Serves as the primary point of contact for the Office, coordinates and screens incoming and outgoing communications, takes action as appropriate, summarizes, prepares background documents and responses as necessary.

  • Gains a general working knowledge of all departments within the organization in order to handle inquiries or redirect them to the appropriate department.

  • Liaises with patients, visitors, staff, physicians as well as other Sidra departments and stakeholders including various committees, Government Offices, and other groups both internal and external.

  • Maintains contacts database of appropriate agencies to facilitate the exchange of Information.

  • Displays a high level of diplomacy, discretion and confidentiality, and ensures compliance with administrative policies and procedures.

  • Drafts and/or prepares a full range of materials such as emails, memorandums, reports, presentations, correspondence and meeting materials.

  • Manages busy and complex calendars, anticipating the need for and scheduling appointments.

  • Provides Executive support for a wide range of high level meetings including provision of supporting papers and other meeting materials.

  • Creates/distributes agendas, and records, transcribes and distributes minutes for a wide range of high level meetings.

  • Assists with  background research and analysis on specific issues as required, producing documents, briefing papers, reports and presentations.

  • Maintains electronic records of all correspondence, reports and related materials.

  • Coordinates complex travel arrangements and itineraries for staff and visiting VIP guests and groups.

  • Receives and hosts visiting VIP guests and groups.

  • Provides assistance in the understanding and interpretation of Sidra policies, procedures and standards.

  • Assists in the coordination of special projects as appropriate.

  • Oversees the operation of office accounts and monitors expenditures as appropriate.

  • Adheres to Sidra’s standards as they appear in the Code of Conduct and Conflict of Interest policies.


In view of the evolving needs and opportunities within Sidra during this pre-operational phase, this position may be required to perform other duties as assigned and reporting relationships may vary.





Diploma in Secretarial studies or Business Administration or other relevant qualification



Relevant experience as a Senior Administrative Assistant.


Job Specific Skills and Abilities

  • Demonstrated knowledge of digital office technology including electronic records management systems and communications systems.               


  • Demonstrated knowledge of medical terminology and hospital operations.               


  • Strong organizational skills and knowledge of administrative policies and procedures as applied to academic medical institutions.


  • Strong interpersonal and communications skills and proven ability to work effectively at Executive level with a wide range of staff in a busy hospital environment.


  • Demonstrated proficiency with Microsoft Office suite.


  • Excellent keyboard skills with a high level of accuracy.               


  • Fluency in written and spoken English.

Arabic language

Sidra’s Organizational Values:
  • Trust: Being competent; acting consistently, reliably and predictably; acting with honesty and integrity; respecting patient, employee and commercial confidentiality; delivering on commitments
  • Care: Acting with empathy, kindness and compassion; being humble; listening and responding; acting with cultural sensitivity; Caring for patients and staff
  • Teamwork: Sharing information and knowledge and learning from demonstrated expertise; being respectful, and thereby earning respect of others; acting with professionalism; leading and following; collaborating and being accessible
  • Transparency: Frequent and honest communication; open access to information for decision making; willingly acknowledge shortcomings; speaking up about concerns; publishing performance indicators
  • Innovation: Freedom to innovate; welcoming ideas and encouraging creativity; supporting talent; creating confidence; celebrating successes
  • Efficiency: Providing measurable value; using data to drive decision making; having and achieving clear goals; building processes that work; continuously improving outcomes in patient and family care
Privacy and Application Policy

To the extent permitted by applicable laws and regulations, Sidra Medical and Research Center ("Sidra" or "we") collect, use and disclose your personal information in accordance with the principles set out below.

By submitting your CV or job application, you acknowledge that any personal or other information you supply to us may be used by Sidra to assess, evaluate and check your candidacy. You further acknowledge that we may make copies, reproduce, organise, modify, and analyse the information supplied for the purposes of making a selection decision.

You expressly acknowledge that submitting your application does not mean that you will be contacted for an interview or that you will be made an offer of employment.

We reserve the right to discontinue the recruitment process at any stage. Similarly, you have the right to withdraw your active application at any stage of the recruitment process.

We would like to assure your application will be treated with due diligence and thank you for considering employment with Sidra.

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