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Job Details

SIDRA3217 - Division Chief - Reproductive Medicine

Department: Obstetrics and Gynecology Div
Division: Obstetrics and Gynecology Dept
Contract Type: Full Time
Closing Date: 15-Apr-2019
Organizational Profile:

Sidra Medicine is a state of the art academic medical center that will function to the level of the highest international standards. Its clinical focus is on the specialty care of women and children.

Sidra’s Vision is: “Sidra Medicine will be a beacon of learning, discovery and exceptional care, ranked among the top medical centers in the world”.

Achieving this vision will encompass three essential activities:

World Class: Patient and Family Centered Care Health Education Biomedical Discovery

DEPARTMENT/SERVICE PROFILE:

Reproductive Medicine is a branch of medicine that deals with prevention, diagnosis and management of reproductive problems and provides a comprehensive range of infertility treatment. Goals include improving or maintaining reproductive health and provide state of the art laboratory equipment and clinical procedures to achieve the highest standard of fertility service to all patients. The management of sub fertile couples and the provision of assisted reproductive technologies (ART) need a multidisciplinary approach and require subspecialist areas such as in endocrinology, andrology, embryology, reproductive surgery, reproductive biology, genetics, psychology and early pregnancy complications. Reproductive Medicine at Sidra is intended to be the leading provider of advanced assisted reproductive technology (ART) in the region.

JOB SUMMARY:

Reporting to the Executive Chair WCMG, the Division Chief - Reproductive Medicine oversees the clinical operational and educational leadership for the Reproductive medicine service based in the purpose build Reproductive Medicine department located in the Sidra OPC building.    

S/he is a clinical, educational and managerial chief directing the executive team to develop and deliver finalized Reproductive Medicine workflows, education programs, providing senior level oversight for the scheduling required for the development activation and established day to day operation of the department. 

In the context of the opening of this greenfield site, this includes leading the Interprofessional teams that will provide the clinical care of the patients.  
The primary goal is to allow the Reproductive Medicine Service department to function safely, and develop efficient clinical care pathways that will meet the needs of the Qatari population, as defined by the Ministry of Public Health (formally Supreme Council of Health), and the appropriate Service Level agreements with Hamad Medical Corporation.  The scope of practice for individual caregivers is governed by the Qatar Council for Health Care Practitioners. 

The Division Chief - Reproductive Medicine provides direction and leadership and, is responsible for ensuring that an appropriate curriculum for the educational and testing of the Reproductive Medicine departmental staff.  The model of care is an Interprofessional and Multi-disciplinary team approach. The Division Chief - Reproductive Medicine leading the clinic leadership, allied health, and operations branch will determine the readiness of the Reproductive Medicine department for opening and subsequent operation.  

The Division Chief - Reproductive Medicine has the authority to mandate each of these stakeholders to remedy or correct gaps in operational readiness discovered during the activation process.  The Division Chief - Reproductive Medicine has the ultimate authority to determine if and when the Reproductive Medicine department is ready to begin and expand patient care activity. 

The individual occupying this position reports directly to the Executive Chair - WCMG and works cooperatively with the Operations, Allied health and Nursing teams and other stakeholders clinicians and patients.  

The Division Chief - Reproductive Medicine provides oversight and is responsible for ensuring the appropriateness and quality of service and care is continually provided to all patients, their families and other hospital staff as prescribed in the patient care and facility standards set down by Sidra Medicine  (and applicable national Standards) This includes ensuring that the clinical services required are available, with appropriate coverage for all events, and that the departmental resources are managed efficiently.  

The Division Chief - Reproductive Medicine provides senior oversight, and, is responsible for ensuring that processes are in place to ensure appropriate monitoring of the quality of the care provided within the Reproductive Medicine service working with the Director of Quality and Safety.  This includes a process for identifying problems if they should ensue, and developing effective strategies for improving and optimizing outcomes on a continual basis.  

KEY ROLE ACCOUNTABILITIES:
  • The Division Chief - Reproductive Medicine directing the individual Medical and Clinical Leads ensures that the work flows, volumes, outputs, and related clinical and infrastructure dependencies of the Reproductive Medicine service are planned. 
  • With the Medical Leads, directs the implementation of strategies to achieve the safe operational opening of the Reproductive Medicine service.
  • Promotes a culture of excellent, efficient and quality service delivery in a congenial, supportive, collaborative and equitable environment.
  • Works collaboratively with other division chiefs, directors and all other division staff to ensure that cohesive, cross functional teams are developed.
  • Provides oversight in the development and implementation of the appropriate policies and procedures required to guide and support the provision of safe and efficient patient care, within Reproductive Medicine.  
  • Responsible for ensuring appropriate processes for monitoring of the quality of the medical care provided within Reproductive Medicine are in place.
  • Responsible for ensuring a process for identifying problems if they should arise, and a process for continuous quality improvement to improve and correct problems identified, and optimize outcomes on a continual basis is in place.
  • Ensures that the staff of Reproductive Medicine provide services that are in compliance with all applicable standards and requirements of the Joint Commission International, Qatar Supreme Health Council, and all other applicable regulatory bodies.
  • Provides oversight and participates with Reproductive Medicine department leadership in creating and managing budgets for the Outpatients Center.
  • Makes recommendations for the purchase of capital and other equipment with input from departmental stakeholders.
  • Ensures that appropriate training and use policies are in place to ensure the safe and efficient use of all equipment and devices.
  • Sets and achieves targets to drive continuous assessment and improvement of the quality of care and services provided and develops a framework for continuous process improvement for problems or deficiencies identified.
  • Ensures all members of the department optimize the use of electronic medical records.
  • In conjunction with the Executive Chair - WCMG ensures the implementation of robust clinical governance structures and processes to ensure patient safety.
  • As directed by the CMO, and in collaboration with Weill Cornell Medical College-Qatar, Hamad Medical Corporation Post-graduate Medical Education Department, and other post-graduate medical education stakeholders, ensures that appropriate arrangements for Learners to participate in patient care and teaching within the department of Reproductive Medicine. Provides support for programs to mentor and support students.
  • Ensures effective communication with and involvement of all staff within the department in regards to key decisions and initiatives.
  • Participates in programs designed to foster positive relations between physicians and the hospital operations and administration.
  • Assists with marketing strategies to inform physicians, their staff and the public of Sidra’s Reproductive Medicine programs, services and resources. 
  • Identifies and coordinates resolution of problems to improve physician utilization and patient satisfaction.
  • In view of the developing and changing needs and opportunities within Sidra during this start-up phase, the Division Chief - Reproductive Medicine may be asked to perform other duties as assigned by the CMO. Reporting relationships may vary.

 

Scope of clinical responsibilities

 

  • As there are also direct clinical responsibilities related to the role of Division Chief - Reproductive Medicine it is expected that the Division Chief - Reproductive Medicine participates in direct patient care within the department whilst maintaining a presence as a front line care provider.
  • Participates in community outreach programs and initiatives undertaken by Sidra as required and as appropriate.
  • Observes and implements departmental and applicable organizational policies, procedures, regulations and information to the Department of Reproductive Medicine.
  • Represents the organization in a positive and professional manner. Communicates the mission, ethics and goals of the facility, and maintains patient confidentiality at all times
  • Attends divisional and other meetings as requested. Serves on Departmental, Hospital, and University Committees, as requested
  • Adheres to Sidra’s standards as they appear in the Code of Conduct and Conflict of Interest policies
  • Adheres to and promotes Sidra’s Values

 

QUALIFICATIONS, EXPERIENCE AND SKILLS:

Education and Certification:

  • Medical degree from accredited university (MD, MB ChB or equivalent)
  • Residency Training in Reproductive Medicine with completion of appropriate Board Certification

Experience:

  • 10 + years post residency clinical experience
  • 3+ years in Reproductive Medicine departmental leadership
  • Experience as an administrative leader within a Reproductive Medicine health care facility

Certification and Licensure:

  • Active License to Reproductive Medicine and IVF in Home Country 
  • Eligible for licensure as a Reproductive Medicine/IVF In the State of Qatar
Sidra’s Organizational Values:
  • Trust: Being competent; acting consistently, reliably and predictably; acting with honesty and integrity; respecting patient, employee and commercial confidentiality; delivering on commitments
  • Care: Acting with empathy, kindness and compassion; being humble; listening and responding; acting with cultural sensitivity; Caring for patients and staff
  • Teamwork: Sharing information and knowledge and learning from demonstrated expertise; being respectful, and thereby earning respect of others; acting with professionalism; leading and following; collaborating and being accessible
  • Transparency: Frequent and honest communication; open access to information for decision making; willingly acknowledge shortcomings; speaking up about concerns; publishing performance indicators
  • Innovation: Freedom to innovate; welcoming ideas and encouraging creativity; supporting talent; creating confidence; celebrating successes
  • Efficiency: Providing measurable value; using data to drive decision making; having and achieving clear goals; building processes that work; continuously improving outcomes in patient and family care
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